Position: Administrative Assistant – Investment Team
Company: Global Asset Management Firm
Location: Tokyo, Japan
Employment Type: Full-time
Overview
A global asset management firm is seeking a highly organized and proactive Administrative Assistant to support senior members of the Investment Team in Tokyo. This role works closely with a senior U.S.-based investment leader and plays a key role in ensuring seamless communication and operations in a fast-paced, bilingual, and international environment.
Position Summary
The Administrative Assistant provides high-level administrative and coordination support to investment professionals, managing schedules, communications, and operational tasks while acting as a key liaison between local and global stakeholders.
Key Responsibilities
Executive & Administrative Support
Provide comprehensive administrative support including complex calendar management, meeting coordination, and travel arrangements
Coordinate meetings across multiple time zones, including logistics and material preparation
Operational Support
Process expenses, invoices, and administrative documentation accurately and in a timely manner
Support preparation of presentations, reports, and client-related materials
Stakeholder Coordination
Act as a liaison between Japan and global teams to ensure smooth communication
Support senior stakeholders in managing cross-border interactions
Office & Project Support
Assist with office coordination and general administrative tasks
Support ad hoc projects as required
Qualifications
Required
3–7+ years of administrative experience, preferably in financial services or professional services
Native-level Japanese and business-level English
Strong organizational and multitasking skills in a fast-paced environment
High attention to detail and proactive mindset
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
Ability to handle confidential information with discretion
Preferred
Experience supporting senior stakeholders or front-office teams
Familiarity with asset management or investment industry
Benefits & Environment
Exposure to senior global leadership and international stakeholders
Dynamic and collaborative global work environment
Strong and stable platform within the financial services industry
Competitive compensation and benefits
Hybrid working style