Position Details
Title: Assistant Director of Finance (ADOF)
Location: Tokyo, Japan
Reporting To: Director of Finance
Company Overview
A global luxury hospitality and lifestyle company known for operating high-end hotels and resorts with a strong focus on guest experience, design, and service excellence. The organization emphasizes collaboration, innovation, and employee wellbeing while fostering a people-first culture across its international properties.
Role Overview
Serve as a key member of the Finance team, supporting the Director of Finance in overseeing the hotel’s financial operations
Lead day-to-day finance functions while ensuring compliance with company policies and local regulations
Drive financial performance through reporting, forecasting, analysis, internal controls, and operational support
Foster a positive and collaborative working environment focused on employee growth and wellbeing
Key Responsibilities
Financial Reporting & Analysis
Prepare and submit accurate, timely, and comprehensive financial reports
Analyze monthly financial statements and explain variances against budget and forecasts
Support management decision-making through financial insights and operational analysis
Ensure accurate P&L reporting and proper cost allocation
Budgeting, Forecasting & Planning
Assist with annual strategic business planning and operational budgeting
Support forecasting activities and month-end financial processes
Monitor departmental performance against budget, forecast, and prior year results
Prepare payroll trackers and financial spending analyses
Audit, Compliance & Internal Controls
Maintain strong accounting and operational control environments
Oversee internal, external, and regulatory audits
Ensure compliance with hotel policies, financial regulations, and tax requirements
Manage balance sheet reconciliations, cash control, and banking reconciliations
Operational & Commercial Support
Monitor hotel operational performance and identify financial improvement opportunities
Support pricing, profitability, and cost management initiatives
Develop understanding of hotel operations including rooms, food & beverage, events, spa, and guest services
Assist with purchase ledger and related finance tasks
Leadership & Team Management
Support development and performance management of finance team members
Foster a collaborative and positive team culture
Provide coaching, constructive feedback, and training opportunities
Ensure cross-training and onboarding processes are effectively implemented
Requirements
Bachelor’s or Master’s degree in Finance or Accounting
3+ years of experience in a similar finance leadership role within hospitality
Pre-opening hotel experience preferred
Strong financial analysis, budgeting, and reporting capabilities
Excellent written and verbal communication skills
Strong commercial and operational business understanding
Ability to multitask, work under pressure, and meet deadlines
High attention to detail and strong organizational skills
Technical Skills
Proficient in Microsoft Office applications
Experience with hotel industry financial systems preferred (e.g., SUN/PAS, Purchase Plus)
Comfortable using finance and operational software systems
Key Competencies
Leadership and team development
Financial analysis and strategic thinking
Communication and stakeholder management
Problem-solving and conflict resolution
Adaptability and ability to work in dynamic environments
Integrity and confidentiality in handling sensitive information