About the company
We are supporting a growing Tokyo-based consultancy working across public policy, government relations and strategic communications. The firm partners with domestic and international clients on complex issues of real social significance, bringing together analytical thinking, stakeholder engagement and clear communication to help shape outcomes.
The culture is collaborative, direct and flat, with an emphasis on teamwork, responsibility and continuous improvement. A strong focus is placed on employee growth and career development, with opportunities to build expertise through close work with leadership, exposure to policy environments and support for professional learning. The organisation values people who are thoughtful, dependable and motivated to contribute to work that matters. [suggestion: a mission-driven consultancy focused on delivering practical, high-quality support in a fast-moving environment]
What the job entails
This Executive Assistant role sits close to senior leadership and plays a key part in keeping the organisation running smoothly. You will support the CEO and management team across a broad range of administrative, coordination and communication tasks, acting as a reliable partner in day-to-day operations and project delivery.
The role goes well beyond traditional secretarial support. It includes managing complex calendars, coordinating meetings with internal and external stakeholders, preparing agendas and minutes, and tracking follow-up actions. You will also support bilingual information handling, including translation and interpretation assistance, document preparation, client follow-up and light research. In addition, you will handle general office administration such as travel arrangements, expense processing, document control and supplies management, while maintaining discretion, professionalism and a strong eye for detail.
Key requirements / What we look for
3+ years’ experience as an Executive Assistant, Project Coordinator or in administration [suggestion]
Native-level Japanese and business-level English, written and spoken
Strong bilingual communication, writing and explanation skills
Confident managing multiple tasks, schedules and deadlines
High attention to detail, discretion and sound judgement
Proactive, independent and collaborative approach
Interest in public policy, government relations or communications & Benefits