Project Management Assistant (Retail Marketing & Creative Services)
Location
Tokyo, Japan (Hybrid Work Available)
Employment Type
Full-time
Company Overview
A global marketing and retail communications agency is seeking a Project Management Assistant to support the delivery of creative, production, and digital marketing projects for internationally recognized consumer brands.
The organization operates across multiple international markets and provides integrated marketing solutions spanning print production, creative development, digital communications, web projects, and brand campaigns. The Japan team supports clients across industries including beauty, consumer goods, food & beverage, fashion, and retail.
Position Overview
This role is responsible for coordinating and managing a variety of marketing, creative, print production, and digital projects. The successful candidate will work closely with clients, internal teams, and external vendors to ensure projects are delivered on schedule, within budget, and according to quality standards.
Key Responsibilities
Develop and manage project timelines from planning through final delivery.
Coordinate project execution with internal departments and external production partners.
Monitor project progress and ensure milestones are achieved according to schedule.
Manage project-related communications between clients, vendors, and internal stakeholders.
Support the delivery of print production, artwork, creative, web, and marketing initiatives.
Prepare project documentation, schedules, and status reports.
Assist with budget planning and cost management activities.
Identify cost-saving opportunities while maintaining project quality and effectiveness.
Understand client objectives and recommend appropriate solutions aligned with business goals and budget requirements.
Ensure projects comply with client brand standards and operational requirements.
Track deliverables and support issue resolution throughout the project lifecycle.
Provide regular project updates and reporting to clients and internal teams.
Required Qualifications
Currently residing in Japan and able to commute to the Tokyo office.
Strong project coordination and multitasking capabilities.
Excellent communication and stakeholder management skills.
Experience coordinating projects involving print production, artwork, digital content, websites, or marketing materials.
Proficiency with Microsoft Office and project management tools.
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple deadlines in a fast-paced environment.
Problem-solving mindset with a proactive approach to challenges.
Ability to work both independently and collaboratively within a team environment.
Preferred Qualifications
Experience within advertising agencies, creative agencies, marketing services, print production, or related industries.
Familiarity with Adobe InDesign or similar creative production tools.
Experience using Google Workspace.
Conversational English skills for internal communication, documentation, training, and email correspondence.
Knowledge of retail marketing, creative production workflows, or campaign execution.
Understanding of digital marketing, web projects, or content production processes.
Ideal Candidate Profile
Self-motivated and highly organized.
Process-oriented with strong attention to detail.
Adaptable and comfortable working in a dynamic environment.
Positive and solution-focused mindset.
Strong team player with excellent interpersonal skills.
Interest in marketing, branding, and creative communications.
Comfortable working within a collaborative and entrepreneurial business environment.
Working Hours
10:00 AM – 7:00 PM
8 working hours per day
Standard lunch break included
Holidays & Leave
Two-day weekend (Saturday and Sunday)
National holidays
Additional leave provided in accordance with company policy and Japanese labor regulations
Work Environment
Hybrid working arrangement (office and remote work)
No relocation required
International and multicultural team environment
Opportunity to support globally recognized consumer brands and integrated marketing campaigns
Exposure to creative, digital, production, and retail marketing projects across multiple industries