Business Planning & Strategy Executive Assistant
Overview
We are seeking a Business Planning & Strategy Executive Assistant to provide high-level support to senior leadership within a global organization
This role combines executive support responsibilities with strategic planning, performance tracking, and business operations coordination
The position plays a key role in aligning global strategies with local execution and driving organizational effectiveness
Role Details
Department: General Management / Commercial Operations
Location: Tokyo, Japan
Employment Type: Full-time
Key Responsibilities
1. Business Planning & Strategy Support
Support annual business planning, budgeting processes, and periodic business reviews
Translate global strategic direction into localized execution plans
Consolidate inputs from multiple functions into executive-level presentations and materials
Identify potential risks, gaps, and dependencies in business execution
2. Performance Management & Reporting
Track key performance indicators and monitor business performance against targets
Prepare dashboards, reports, and executive summaries
Analyze trends and highlight performance risks or improvement areas
3. Executive Advisory & Decision Support
Prepare briefing materials and documentation for leadership decision-making
Structure discussions by presenting clear options and recommendations
Track key decisions and ensure timely follow-up and execution
4. Executive Operations
Manage complex calendars, scheduling, and prioritization for senior stakeholders
Coordinate leadership meetings, workshops, and internal events
Prepare meeting agendas, minutes, and track action items
Support bilingual communication and coordination with global stakeholders
Candidate Requirements
Experience
5–8 years of experience in executive support, business planning, or operational roles
Experience working within global or matrix organizations
Skills
Strong business acumen with understanding of finance, strategy, or operations
Excellent stakeholder management across functions and regions
Strong analytical and strategic thinking capabilities
High level of organization, attention to detail, and accountability
Ability to handle confidential information with professionalism
Proactive mindset with a focus on continuous improvement
Language
Fluent Japanese and business-level English communication skills
Hiring Priorities
Candidates who can combine strategic thinking with hands-on execution and executive support
Individuals capable of operating in complex, fast-paced environments while effectively supporting senior leadership