Position: Executive Assistant
Company: Global Luxury Fashion Company (Confidential)
Location: Tokyo, Japan
Employment Type: Full-time
Overview
A global luxury fashion brand is seeking an Executive Assistant to support the President & Representative Director in its Japan head office. The company is known for blending heritage with modern innovation, driving excellence in the luxury fashion industry.
This role offers the opportunity to work closely with senior leadership in a fast-paced, international environment, ensuring seamless operations and effective executive support.
Position Summary
The Executive Assistant will provide high-level administrative and organizational support to senior executives, ensuring efficient day-to-day operations, effective communication, and strict confidentiality.
Key Responsibilities
Executive Support & Calendar Management
Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
Coordinate internal and external meetings, including preparation of agendas, materials, and follow-ups
Act as a key liaison between executives and internal/external stakeholders
Communication & Stakeholder Coordination
Handle correspondence, emails, and calls on behalf of executives
Prepare presentations, reports, and business documents
Facilitate communication across departments to ensure alignment
Travel & Event Management
Arrange domestic and international travel, including itineraries and logistics
Support internal events and office activities across departments
Manage expense reports in compliance with company policies
Operational & Administrative Support
Maintain confidential files, records, and documentation
Support budget tracking and administrative processes
Identify and implement process improvements to enhance efficiency
Qualifications
Required
5+ years of experience as an Executive Assistant or in a similar role supporting senior leadership
Strong organizational and time management skills with the ability to multitask
Excellent communication and interpersonal skills with high discretion
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and collaboration tools
Proactive, flexible, and solution-oriented mindset
High attention to detail and accountability
Native-level Japanese and business-level English (written and spoken)
Ideal Candidate Profile
Highly professional with strong confidentiality awareness
Able to work effectively in a fast-paced, international environment
Strong stakeholder management and coordination skills
Detail-oriented with a proactive approach to problem-solving