Job Title
Procurement Manager
Industry
Hospitality / Hotel Operations
Job Category
Procurement / Strategic Sourcing / Supply Chain Management
Career Level
Manager
Location
Japan
Workplace Type
On-site / Hybrid (Business Dependent)
Company Overview
A global hospitality organization operating premium hotels and hospitality facilities across multiple regions. The company is focused on delivering exceptional guest experiences while maintaining strong operational standards, supplier partnerships, and sustainable business practices.
Position Overview
The Procurement Manager will lead sourcing, supplier management, contract negotiations, and procurement governance activities across the Japan business. This role is responsible for ensuring cost-effective procurement strategies, maintaining supplier quality and compliance standards, and supporting operational continuity across hotel and hospitality operations.
The position requires strong stakeholder management skills, the ability to navigate complex supplier environments, and experience balancing global procurement standards with local market realities.
Reporting Line
Reports to: Area General Manager
Key Responsibilities
Vendor Prequalification & Supplier Onboarding
• Lead supplier qualification and onboarding processes, including due diligence reviews covering financial stability, operational capability, compliance standards, and service performance.
• Establish and maintain a reliable supplier network that supports operational requirements and business growth.
Strategic Sourcing
• Develop and execute sourcing strategies across multiple spend categories.
• Evaluate suppliers based on cost, quality, service levels, risk profile, and long-term value.
• Drive supplier selection and sourcing initiatives aligned with business objectives.
Contract Management & Negotiation
• Lead commercial negotiations with suppliers to secure favorable pricing, service agreements, and contractual terms.
• Ensure supplier contracts comply with corporate procurement policies, legal requirements, and local regulations.
• Balance commercial objectives with long-term supplier relationship management.
Budget & Cost Management
• Manage procurement budgets and spending controls.
• Identify and implement cost-saving opportunities through strategic sourcing, supplier consolidation, and value engineering initiatives.
• Monitor procurement performance against financial targets and business objectives.
Supplier Relationship Management
• Build and maintain strong partnerships with key suppliers.
• Establish supplier performance metrics and conduct regular performance reviews.
• Drive accountability, service improvements, and continuous supplier development initiatives.
Market Intelligence & Supplier Analysis
• Monitor market trends, pricing developments, supply chain risks, and industry conditions.
• Conduct supplier benchmarking and market assessments to support sourcing decisions.
• Provide procurement insights and recommendations to business stakeholders.
Risk & Compliance Management
• Identify, assess, and mitigate supplier-related operational, financial, commercial, and compliance risks.
• Ensure adherence to corporate governance requirements, ethical sourcing standards, and regulatory obligations.
Quality Assurance
• Ensure procured goods and services meet defined quality, operational, and performance standards.
• Collaborate with suppliers and internal stakeholders to resolve quality issues and improve service delivery.
Cross-Functional Collaboration
• Partner closely with Operations, Engineering, Finance, and other business functions to align procurement strategies with operational requirements.
• Support effective communication between local stakeholders and regional leadership teams.
Process Improvement & Procurement Governance
• Continuously evaluate and improve procurement processes, systems, and controls.
• Enhance procurement efficiency, transparency, compliance, and reporting capabilities.
• Adapt global procurement frameworks to support local business requirements when appropriate.
Inventory & Supply Continuity Management
• Support inventory planning and procurement strategies to maintain business continuity.
• Minimize stock shortages, excess inventory, and supply chain disruptions.
• Develop contingency plans for critical supply risks.
Sustainability & Responsible Sourcing
• Support implementation of sustainability and ESG-focused procurement initiatives.
• Promote responsible sourcing practices and supplier engagement programs.
• Evaluate supplier readiness and local market capabilities in support of sustainability objectives.
Required Qualifications
• Proven experience in procurement, strategic sourcing, supply chain management, or purchasing functions.
• Strong supplier negotiation and contract management experience.
• Experience managing procurement budgets and delivering measurable cost savings.
• Knowledge of supplier evaluation, procurement governance, and risk management processes.
• Strong stakeholder management and cross-functional collaboration skills.
• Ability to analyze market conditions, supplier performance, and commercial opportunities.
• Experience working within multinational or regional business environments.
Preferred Qualifications
• Procurement experience within the hospitality, hotel, real estate, facilities management, or service-based industries.
• Experience managing complex supplier ecosystems and strategic vendor relationships.
• Knowledge of ESG, sustainability, and responsible sourcing programs.
• Familiarity with procurement systems, ERP platforms, and sourcing tools.
Ideal Candidate Profile
• Strategic thinker with strong commercial acumen.
• Skilled negotiator capable of balancing cost optimization with long-term supplier partnerships.
• Comfortable operating in complex stakeholder environments and cross-cultural business settings.
• Proactive, detail-oriented, and highly organized.
• Strong analytical and problem-solving capabilities.
• Able to influence stakeholders and drive procurement best practices across the organization.
Employment Type
Full-Time Permanent Employee