Assistant, President Office

勤務地 東京都
業界・業種 人事・事務・秘書
契約タイプ Permanent
給料 Negotiable
参照番号 50105

Job Title: Assistant – President’s Office

This role supports the President in close collaboration with the Executive Assistant and includes responsibilities as an interpreter. The position involves a combination of administrative coordination, hospitality arrangements, and bilingual support for both internal and external meetings.

Assistant Responsibilities

Monthly Tasks:

  • Schedule appointments and internal meetings for the President

  • Send QR code access passes to office visitors in advance

  • Coordinate guest refreshments with the office receptionist

  • Arrange IT support for online meetings (e.g., Microsoft Teams) in designated meeting rooms

  • Manage reservations for executive meeting spaces

  • Handle bookings and payment processes:

    • Create purchase orders and manage payments for vendors using an internal procurement system

    • Book taxis and make restaurant reservations for the President or visiting guests

Tasks Every 2–3 Months:

  • Coordinate accommodation and gift arrangements:

    • Reserve hotel rooms for the President or visiting guests within Japan

    • Prepare and send gifts to business partners for meetings or formal occasions

    • Organize packing and delivery of gifts or donation items for special events (e.g., gala dinners)

Occasional Tasks:

  • Order supplies and internal items:

    • Procure gift items (e.g., fragrances, accessories) for executive use

    • Order office stationery

    • Assist with staff sale orders for the President

Special Period Tasks:

  • Send formal letters of appreciation for seasonal gifts (summer and year-end, twice annually)

  • Coordinate the preparation and distribution of holiday greeting cards to partners (from mid-November to mid-December)

Interpreter Responsibilities

  • Provide interpretation support at internal meetings, such as retail-related or trade meetings (approximately once per month)

  • Assist with external meetings (about 4–5 times per month), including:

    • Meetings with department stores

    • Discussions with vendors from sectors such as finance, logistics, real estate, construction, or affiliated partners

Additional Tasks:

  • Assist in the creation of presentation materials for the President

Candidate Profile & Requirements:

  • Early-career professionals with future potential for internal mobility across divisions

  • Business-level proficiency in both English and Japanese

  • French language skills are a plus, but not required

  • Excellent interpersonal and communication skills