Executive Assistant to CEO

勤務地 日本
業界・業種 人事・事務・秘書
契約タイプ Permanent
給料 Negotiatable
参照番号 37257


Global automotive systems business that develops air conditioning system



Calendar and Schedule Management:

  • Effectively manage the CEO's daily, weekly, and monthly calendar, including appointments, meetings, and travel arrangements.

  • Coordinate and prioritize internal and external commitments, ensuring the CEO's schedule remains well-organized and optimized.

Travel Coordination:

  • Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas.

  • Anticipate travel-related needs, considering time zones, meeting schedules, and other logistics, to ensure smooth travel experiences for the CEO.

Communication and Correspondence:

  • Manage and screen incoming emails, messages, and calls for the CEO, prioritizing and responding to them in a timely manner.

  • Draft, edit, and proofread correspondence, reports, and presentations on behalf of the CEO, maintaining a high level of professionalism and accuracy.

Meeting Support:

  • Schedule, prepare agendas, and coordinate logistics for internal and external meetings.

  • Take meeting minutes, transcribe notes, and distribute relevant documentation to participants as required.

  • Follow up on action items, track progress, and ensure deadlines are met.

Information Management:

  • Maintain confidential and sensitive information with the utmost discretion and professionalism.

  • Organize and maintain electronic and physical files, ensuring easy retrieval and secure storage of documents.

Research and Analysis:

  • Conduct research and gather data on various topics, competitors, industry trends, and potential business opportunities, presenting findings to the CEO in a concise and actionable manner.

Relationship Management:

  • Foster positive relationships with key stakeholders, both internal and external, on behalf of the CEO.

  • Coordinate and facilitate communication between the CEO and various stakeholders, ensuring effective collaboration and timely responses.



  • Bachelor's degree in business administration, communications, or a related field (preferred).

  • Proven experience as a personal assistant, executive assistant, or in a similar role supporting senior executives.

  • Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.

  • Excellent written and verbal communication skills, with a keen eye for detail.

  • Proficiency in using productivity tools and software, such as Microsoft Office Suite, email clients, and calendar management systems.

  • Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism.

  • Strong problem-solving skills and the ability to work independently with minimal supervision.

  • Flexibility and adaptability to changing priorities and deadlines.

  • A proactive and resourceful mindset, with the ability to anticipate needs and take initiative.



  • Contact NAME: Mehdi Kang



  • Click “Apply now” in the top right.