【COMPANY OVERVIEW】
Tokyo-based holding company of inclusive financial service providers
【JOB RESPONSIBILITIES】
Office Manager is in charge of all the general admin matters including HR admin, Labor admin, office management, and secretary work. The primary target is to ensure smooth back-office operation and enable a comfortable office and working environment to allow colleagues to focus on their core business and create a comfortable working environment.
1. General affairs area:
- Signature arrange and saving BoD and Committee meetings
- Prepare the office environment
2. HR and Labor area:
- Coordinate with Labor and Social Security Attorney (社労士) to monitor labor-related admins
- Recruiting interview settings with Japanese agents
- Schedule internal meetings
- Account management related to hiring and resignation
- Arranging trips and company offsite, including obtaining a business trip visa
3. Legal admin area:
- Manage KYC process on vendors prior to signing contracts
- Assistance in the preparation of documents required by group companies and investors
- Assistance in the preparation of documents for registration / 登記
- Preparation of documents requested by investors
- Signature arrange and saving contracts proceed based on legal Flow
4. Secretary area:
- Responding to various inquiries. Quickly connect to the right person if necessary
- Schedule management support
【QUALIFICATIONS】
- Understand and agree with our vision, mission, goals, and values
- Share and exemplify our Guiding Principles and high level of ethical behavior and trustworthiness
- Be passionate, aspirational, and highly motivated to commit to the goal achievement even in difficult situation
- Strong skills to manage various administrative tasks in a timely manner
- Strong interpersonal and communication skills
- Experience in working with international colleagues/counterparts
- Native in Japanese, Fluency in English
- Bachelor’s degree or greater
- A minimum of 5 years of working experiences in the area of Labor, Admin, Office management, or Hospitality including airlines
- Strong plus if you have a certificate as a Labor and Social Security Attorney (社労士)