Office Admin

Location Tokyo
Discipline Human Resources and Office Professionals
Job type Permanent
Salary Negotiatable
Reference 37099


A company providing maritime transport management solutions



  • Maintaining a welcoming environment for clients and candidates

  • Assist with compiling HR analytics and core marketing activities, including translation of sales enablement content and website

  • Maintain a smooth and efficient office operation by keeping office/kitchen supplies ordered and in stock

  • Ordering lunches and food for kitchen on a timely basis

  • Coordinating with office vendors and maintenance staff for accurate and timely service and ensuring the office is clean through vendors, etc.

  • Coordinate employee events and outings to help create a positive office culture

  • Assist with new employee on boarding’s to include desk set up, swag and coordinating first week’s schedule and trainings

  • Coordinate all HR new hire paperwork

  • Ensure all office safety regulations are being complied to; maintain being the First Aid/Safety point of contact

  • Coordinate with IT for new hire onboarding and assist with IT issues

  • Assist with coordinating Japan employee benefit programs

  • Coordinate expense reports, office invoicing and office contracts with the Finance team 



  • Minimum 2+ years in a similar office support or marketing related client facing administration role

  • Business level English language and native Japanese or JLPTN1 level fluency

  • Strong knowledge of MS Word, Outlook, Excel and Power Point

  • Positive, friendly and helpful attitude

  • Excellent interpersonal skills and professional demeanor

  • Highly motivated self-starter who sees projects through to timely, high-quality completion

  • Possesses inherent intellectual curiosity and critical thinking

  • Ability to handle sensitive and/or confidential material and information appropriately

  • Aptitude and willingness to learn specialized online systems and software

  • Strong attention to detail

  • Ability to work both autonomously and collaboratively

  • Penchant for juggling multiple projects simultaneously

  • Proven ability to succeed under pressure and in a fast-paced, changing environment

  • Dedicated and reliable

  • Interest in troubleshooting: proficient with common office equipment



  • Contact NAME: Joseph Kowa


  • Click “Apply now” in the top right.