Job Title: EH&S Contract Specialist
Employment Type: Contract Employee
Location: On-site, Minato-ku, Tokyo
Salary: ¥6,000,000 – ¥7,000,000 annually (estimate; final amount based on experience and interview)
Working Hours: 9:00 AM – 6:00 PM (may vary at client sites); core hours apply; fixed overtime included (30 hours/month)
Holidays: Two days per week (Japanese calendar)
About the Role
The EH&S Contract Specialist is responsible for managing environmental, health, and safety (EHS) obligations within contractor, sub-contractor, and vendor agreements. The role ensures compliance with regulations, internal policies, and contract terms while supporting the organization’s safety and operational goals.
Key Responsibilities
Implement contract risk management programs for assigned areas, including pre-qualification, work authorizations, safety inductions, and training for contractors and vendors.
Review permits for high-risk activities such as hot work, confined space entry, and roof access.
Monitor contractor and vendor performance, enforcing the “Stop Work” policy when terms and safety requirements are not met.
Serve as the primary contact for contractors and vendors to address EHS-related contract issues or disputes.
Conduct periodic audits to ensure compliance and identify areas for improvement.
Stay updated on regulatory changes and industry best practices to maintain contract compliance.
Investigate and report incidents involving contractors or vendors, recommending corrective actions and following up on mitigation measures.
Collaborate with internal departments such as EHS, Legal, Procurement, and Operations to align contract strategies with organizational objectives.
Deliver contract risk management training to site employees.
Build and maintain relationships with external stakeholders, including regulatory agencies and industry associations.
Maintain accurate records of all contractor and vendor site visits and related documentation.
Prepare timely reports on contract performance and compliance for internal stakeholders.
Perform other EHS-related duties as required to support organizational objectives.
Qualifications
Bachelor’s degree in Environmental Science, Occupational Health and Safety, Business Administration, or a related field.
Minimum 3 years of experience in contract management, compliance, or procurement, preferably within the EHS domain.
Strong knowledge of EHS regulations and ISO standards related to occupational safety and environmental compliance.
Ability to deliver EHS training effectively, both in-person and remotely, to large groups.
Excellent communication and interpersonal skills, with the ability to collaborate across multiple stakeholders.
Detail-oriented with strong organizational and time-management skills.
Proficiency in MS Office and contract management software.
Willingness to travel to remote sites on short notice.
Additional Notes
This role provides the opportunity to play a key part in maintaining a safe and compliant working environment through proactive EHS contract management. Candidates are encouraged to apply even if they do not meet all listed qualifications, as relevant experience and potential will be considered.