Position: Medical Affairs Assistant
Company: Healthcare Consulting & Medical Affairs Support Firm
Employees: Approx. 900
Capital: 55 million yen
Hiring Reason: Department expansion to enhance operational capacity
Role Overview
This company specializes in providing consulting and educational services to the Medical Affairs divisions of pharmaceutical companies and is recognized as a leader in this field.
To maintain and improve service quality, the organization is expanding its assistant team.
New hires will begin in an assistant role and, after gaining experience, may progress into a variety of Medical Affairs–related career paths based on interests and strengths.
Key Responsibilities
Communication with clients via email, phone, and face-to-face interactions
Support for external training programs and seminars, including operational tasks
Coordination of internal meetings and events
Administrative duties such as contract processing, revenue tracking, and billing
Assistance in consulting projects (information gathering, document creation, etc.)
Requirements
Required
Bachelor’s degree or higher (major not specified)
Proficiency in PowerPoint, Excel, Word, Outlook, and Teams
Experience interacting with customers or clients
Work experience in the healthcare sector (pharmaceuticals, medical devices, diagnostics, CSO, CRO, etc.)
Preferred
Basic English ability, especially for reviewing medical terms using translation tools
Ability to organize and manage data (e.g., customer databases)
Strong task and schedule management skills
Experience creating presentation materials for clients (PowerPoint design skills)
Desired Personal Traits
Works collaboratively and shares information appropriately with supervisors and colleagues
Good listener with the ability to understand others’ perspectives
Comfortable adopting new digital tools and systems
Manages tasks efficiently and meets deadlines consistently
Attentive to customer needs and able to respond appropriately
Selection Process
Two interviews
Online aptitude assessment
Working Conditions
Annual Salary: ¥4M – ¥7.5M (based on experience and skill level)
Salary Structure: Monthly salary; biannual bonuses for permanent employees
Commuting: Full transportation reimbursement
Insurance: Health, nursing care, pension, workers’ compensation, employment insurance
Other Benefits:
Retirement allowance system (excluding contract employees)
Corporate defined-contribution pension plan
Working Hours: 9:00–17:30 (7.5 hours/day)
Holidays:
Full two-day weekends (Sat/Sun)
National holidays
New Year holidays
Refresh leave
Bereavement leave