Medical Affairs Assistant

Job type Permanent
Salary
Reference 54942

Position: Medical Affairs Assistant
Company: Healthcare Consulting & Medical Affairs Support Firm (Name Withheld)
Employees: Approx. 900
Capital: 55 million yen
Hiring Reason: Department expansion to enhance operational capacity

Role Overview

This company specializes in providing consulting and educational services to the Medical Affairs divisions of pharmaceutical companies and is recognized as a leader in this field.
To maintain and improve service quality, the organization is expanding its assistant team.

New hires will begin in an assistant role and, after gaining experience, may progress into a variety of Medical Affairs–related career paths based on interests and strengths.

Key Responsibilities

  • Communication with clients via email, phone, and face-to-face interactions

  • Support for external training programs and seminars, including operational tasks

  • Coordination of internal meetings and events

  • Administrative duties such as contract processing, revenue tracking, and billing

  • Assistance in consulting projects (information gathering, document creation, etc.)

Requirements

Required

  • Bachelor’s degree or higher (major not specified)

  • Proficiency in PowerPoint, Excel, Word, Outlook, and Teams

  • Experience interacting with customers or clients

  • Work experience in the healthcare sector (pharmaceuticals, medical devices, diagnostics, CSO, CRO, etc.)

Preferred

  • Basic English ability, especially for reviewing medical terms using translation tools

  • Ability to organize and manage data (e.g., customer databases)

  • Strong task and schedule management skills

  • Experience creating presentation materials for clients (PowerPoint design skills)

Desired Personal Traits

  • Works collaboratively and shares information appropriately with supervisors and colleagues

  • Good listener with the ability to understand others’ perspectives

  • Comfortable adopting new digital tools and systems

  • Manages tasks efficiently and meets deadlines consistently

  • Attentive to customer needs and able to respond appropriately

Selection Process

  • Two interviews

  • Online aptitude assessment

Working Conditions

Annual Salary: ¥4M – ¥7.5M (based on experience and skill level)

Salary Structure: Monthly salary; biannual bonuses for permanent employees
Commuting: Full transportation reimbursement
Insurance: Health, nursing care, pension, workers’ compensation, employment insurance
Other Benefits:

  • Retirement allowance system (excluding contract employees)

  • Corporate defined-contribution pension plan

Working Hours: 9:00–17:30 (7.5 hours/day)
Holidays:

  • Full two-day weekends (Sat/Sun)

  • National holidays

  • New Year holidays

  • Refresh leave

  • Bereavement leave