Position Title
Purchasing Specialist
Reporting Line
Sales & Marketing Lead / Senior Procurement Manager
Function
Procurement
Grade
Level 3
Document Date
December 2025
Role Purpose
The Purchasing Specialist is responsible for supporting internal procurement operations through the sourcing, negotiation, and contracting of goods and services. This role ensures competitive pricing, quality, and delivery by conducting market analysis, competitive tendering, and supplier negotiations in line with global Procure-to-Pay policies. The position plays a key role in maintaining continuity of supply while aligning procurement outcomes with business and operational objectives.
Organizational Scope
Direct Reports: None
Total Team Responsibility: None
Key Responsibilities
Lead and manage sourcing activities including RFIs, RFQs, and RFPs
Conduct market research and benchmarking to optimize purchasing value
Analyze supplier pricing models, cost drivers, and market conditions
Develop strategies to improve total cost of ownership and procurement value
Ensure sourcing decisions consider total lifecycle cost, including quality, service levels, operational efficiency, risk, safety, sustainability, and replacement or change costs
Negotiate commercial terms, pricing, and contractual conditions in line with business needs and regulatory requirements
Ensure all procurement activities follow approved processes and ethical sourcing standards
Evaluate ethical considerations in supplier engagements and seek legal guidance when necessary
Identify, assess, and manage procurement-related risks
Track, measure, and report realized savings and value delivery
Manage supplier relationships through performance reviews, evaluations, and corrective action plans
Collaborate with internal stakeholders to understand business requirements and provide procurement support
Contribute to the effective management of the overall procurement portfolio
Educate internal stakeholders on Procure-to-Pay processes and best practices
Maintain regular reporting (monthly/weekly) and provide status updates to stakeholders
Ensure accuracy and maintenance of vendor master data
Protect confidential and sensitive information in compliance with company policies
Apply health, safety, and environmental standards in all procurement activities and office practices
Performance Indicators (Indicative)
High level of accuracy and attention to detail
Spend coverage and achievement of savings and KPI targets
Contribution to process improvement initiatives
Compliance with procurement policies and procedures
Communication & Stakeholder Engagement
Internal:
Works closely with cross-functional business teams and regional or global procurement counterparts.
External:
Engages with suppliers, service providers, and external partners.
Influence & Decision Authority
Ability to influence stakeholders at multiple levels across the organization
Qualifications
Education
Bachelor’s degree in Business, Commerce, Procurement, or a related discipline (required)
Master’s degree or equivalent qualification (preferred)
Experience
3–5 years of relevant procurement or commercial experience (preferred)
Job-Specific Skills
Strong written and verbal communication skills
Ability to analyze, structure, and visualize data effectively
Facilitation skills within a corporate environment
Solution-oriented mindset with strong problem-solving ability
High level of organization and attention to detail
Collaborative team player
Adaptability to changing priorities in a fast-paced environment
Strong commercial awareness and business judgment
Ability to perform effectively under pressure
Core Competencies & Behaviors
Demonstrates the ability to assess business needs and propose practical, value-driven solutions
Understands market trends and communicates business impact clearly
Builds and maintains strong stakeholder relationships through proactive engagement
Applies commercial insight to support competitive advantage
Displays enthusiasm, accountability, and commitment to high-quality outcomes
Acts with integrity and consistency, following through on commitments
Aligns actions with organizational strategy and long-term vision
Challenges existing practices constructively to drive improvement
Makes informed and sometimes difficult decisions with confidence
Strives for best-in-class performance and continuous improvement
Embraces diversity and adapts working style to evolving business environments
Promotes collaboration and knowledge sharing across business units