Purchasing Specialist

Job type Permanent
Salary 8500000
Reference 56158

Position Title

Purchasing Specialist

Reporting Line

Sales & Marketing Lead / Senior Procurement Manager

Function

Procurement

Grade

Level 3

Document Date

December 2025

Role Purpose

The Purchasing Specialist is responsible for supporting internal procurement operations through the sourcing, negotiation, and contracting of goods and services. This role ensures competitive pricing, quality, and delivery by conducting market analysis, competitive tendering, and supplier negotiations in line with global Procure-to-Pay policies. The position plays a key role in maintaining continuity of supply while aligning procurement outcomes with business and operational objectives.

Organizational Scope

  • Direct Reports: None

  • Total Team Responsibility: None

Key Responsibilities

  • Lead and manage sourcing activities including RFIs, RFQs, and RFPs

  • Conduct market research and benchmarking to optimize purchasing value

  • Analyze supplier pricing models, cost drivers, and market conditions

  • Develop strategies to improve total cost of ownership and procurement value

  • Ensure sourcing decisions consider total lifecycle cost, including quality, service levels, operational efficiency, risk, safety, sustainability, and replacement or change costs

  • Negotiate commercial terms, pricing, and contractual conditions in line with business needs and regulatory requirements

  • Ensure all procurement activities follow approved processes and ethical sourcing standards

  • Evaluate ethical considerations in supplier engagements and seek legal guidance when necessary

  • Identify, assess, and manage procurement-related risks

  • Track, measure, and report realized savings and value delivery

  • Manage supplier relationships through performance reviews, evaluations, and corrective action plans

  • Collaborate with internal stakeholders to understand business requirements and provide procurement support

  • Contribute to the effective management of the overall procurement portfolio

  • Educate internal stakeholders on Procure-to-Pay processes and best practices

  • Maintain regular reporting (monthly/weekly) and provide status updates to stakeholders

  • Ensure accuracy and maintenance of vendor master data

  • Protect confidential and sensitive information in compliance with company policies

  • Apply health, safety, and environmental standards in all procurement activities and office practices

Performance Indicators (Indicative)

  • High level of accuracy and attention to detail

  • Spend coverage and achievement of savings and KPI targets

  • Contribution to process improvement initiatives

  • Compliance with procurement policies and procedures

Communication & Stakeholder Engagement

Internal:
Works closely with cross-functional business teams and regional or global procurement counterparts.

External:
Engages with suppliers, service providers, and external partners.

Influence & Decision Authority

  • Ability to influence stakeholders at multiple levels across the organization

Qualifications

Education

  • Bachelor’s degree in Business, Commerce, Procurement, or a related discipline (required)

  • Master’s degree or equivalent qualification (preferred)

Experience

  • 3–5 years of relevant procurement or commercial experience (preferred)

Job-Specific Skills

  • Strong written and verbal communication skills

  • Ability to analyze, structure, and visualize data effectively

  • Facilitation skills within a corporate environment

  • Solution-oriented mindset with strong problem-solving ability

  • High level of organization and attention to detail

  • Collaborative team player

  • Adaptability to changing priorities in a fast-paced environment

  • Strong commercial awareness and business judgment

  • Ability to perform effectively under pressure

Core Competencies & Behaviors

  • Demonstrates the ability to assess business needs and propose practical, value-driven solutions

  • Understands market trends and communicates business impact clearly

  • Builds and maintains strong stakeholder relationships through proactive engagement

  • Applies commercial insight to support competitive advantage

  • Displays enthusiasm, accountability, and commitment to high-quality outcomes

  • Acts with integrity and consistency, following through on commitments

  • Aligns actions with organizational strategy and long-term vision

  • Challenges existing practices constructively to drive improvement

  • Makes informed and sometimes difficult decisions with confidence

  • Strives for best-in-class performance and continuous improvement

  • Embraces diversity and adapts working style to evolving business environments

  • Promotes collaboration and knowledge sharing across business units