Finance Controller

Part 1: Accounting & Finance Duties

1. Journal Entry Posting (Parts, Service, Sales, Administration)
   Review journal vouchers submitted by each department and request corrections if there are discrepancies.
   Frequency: Regularly

2. Posting of General Expenses
   Record general expenses such as bank direct debits and special payments in the accounting ledger and report to the administration department.
   Frequency: Regularly

3. Management and Update of A/R and A/P (Based on General Ledger)
   Maintain and update accounts receivable and accounts payable lists. Notify responsible personnel and include department references for tracking purposes.
   Frequency: Regularly

4. Preparation and Update of Invoice and A/P Payment Lists
   Create and update invoice and accounts payable payment lists. These documents may be required during audits.
   Frequency: Regularly

5. Management of Account Codes and Share Information
   Create and update manuals related to account codes and internal share allocation information. Inform relevant departments of updates.
   Frequency: As needed

6. Bank Reconciliation
   Verify bank transactions and balances based on requests from headquarters and management.
   Frequency: Monthly

7. Preparation of Bank Transfers
   Review transfer requests and deposit slips from all departments. Prepare and submit bank transfer documents by the due date.
   Frequency: Monthly or as required

8. Document Management
   Organize and archive accounting documents and invoices in PDF format for audit purposes.
   Frequency: As needed

9. Communication with Tax Office and Banks (In coordination with Accounting)
   Communicate, report, and coordinate with tax authorities, banks, and third parties as necessary, especially for corporate tax filings at fiscal year-end.
   Frequency: As needed

10. Monthly Financial Reporting (In coordination with Accounting)
    Report monthly financial results to management and conduct month-over-month comparisons.
    Frequency: Monthly

11. Ad Hoc Tasks, Projects, and Reporting
    Support or execute special tasks, projects, and reports requested by management.
    Frequency: As needed

12. Year-End Closing
    Review all fiscal year transactions and prepare for year-end closing. Verify payroll records, tax data, bank balances, parking fees, and other relevant information. Prepare financial accounting, management accounting, liquidity reports, and other closing documents required by headquarters.
    Frequency: Annually

13. Quarterly Reporting to Headquarters (In coordination with Accounting)
    Prepare and submit financial reports required by headquarters, including financial accounting, management accounting, and liquidity reports.
    Frequency: Quarterly

14. Annual Audit (In coordination with Accounting)
    Prepare requested data for external auditors and respond to additional information requests during audit periods.
    Frequency: Annually / During audit period

15. Tax Audit Support (In coordination with Accounting)
    Prepare and provide necessary documentation when tax authorities conduct inspections.
    Frequency: Every few years

Part 2: General Administration Duties

1. Flight and Accommodation Arrangements
   Coordinate with travel agencies to secure cost-effective flights for overseas business trips and arrange accommodations. Handle booking, payment, and reporting of flight information.
   Frequency: As required

2. Telephone Handling (2F Office)
   Manage incoming company calls.
   Frequency: Daily

3. Preparation of Staff Expense Lists for Management Reimbursement
   Review receipts and expense reports and prepare data entry for the ERP system.
   Frequency: As needed

4. Office Supplies Management
   Check and order office supplies such as stationery and beverages for the second-floor office and administrative office.
   Frequency: As needed

5. Mail Handling and Distribution
   Review and distribute incoming mail.
   Frequency: As required

6. Ad Hoc Administrative Tasks and Reporting
   Support or execute additional tasks and reports requested by management.
   Frequency: As needed

経理・総務業務内容

第1部：経理・財務業務

1. 仕訳帳の転記（部品・サービス・販売・管理）
   各部門から提出される仕訳伝票を確認し、不備があれば修正を依頼します。
   頻度：定期

2. 一般経費の仕訳処理
   銀行引落や特別支払などの一般経費を仕訳帳へ転記し、管理部門へ報告します。
   頻度：定期

3. 売掛金・買掛金の管理（総勘定元帳ベース）
   売掛金および買掛金のリストを管理・更新し、担当者へ通知します。
   頻度：定期

4. 請求書および買掛金支払リストの作成・更新
   監査対応を含め、各種リストを作成・更新します。
   頻度：定期

5. 勘定科目コードおよび配賦情報の管理
   勘定科目や内部配賦情報に関するマニュアルを作成・更新し、関係部署へ共有します。
   頻度：必要に応じて

6. 銀行口座照合
   本社および経営陣の依頼に基づき、銀行取引と残高を確認します。
   頻度：月次

7. 銀行振込手続き
   各部門からの振込依頼を確認し、期日までに銀行へ提出します。
   頻度：月次／必要時

8. 文書管理
   監査対応のため、関連書類をPDFで整理・保管します。
   頻度：必要に応じて

9. 税務署・銀行との連絡（経理と連携）
   法人税申告などに関連して、必要に応じて各機関と連絡・調整を行います。
   頻度：必要に応じて

10. 月次財務報告（経理と連携）
    月次財務結果を管理部門へ報告し、前月比較を行います。
    頻度：月次

11. アドホック業務・報告
    経営陣からの依頼業務を対応します。
    頻度：必要に応じて

12. 年末決算業務
    年間取引の確認、各種帳票の作成および本社向け報告書の準備を行います。
    頻度：年次

13. 本社向け四半期報告（経理と連携）
    本社指定の財務報告書を作成・提出します。
    頻度：四半期

14. 年次監査対応（経理と連携）
    監査人への資料提出および問い合わせ対応を行います。
    頻度：年次

15. 税務調査対応（経理と連携）
    税務調査時に必要資料を準備・提出します。
    頻度：数年ごと

第2部：総務業務

1. 航空券・宿泊手配
   海外出張に伴う航空券および宿泊の手配を行います。
   頻度：随時

2. 電話応対（2階オフィス）
   代表電話の対応を行います。
   頻度：毎日

3. 経費精算データ準備
   領収書確認およびERP入力準備を行います。
   頻度：必要に応じて

4. オフィス用品管理
   文房具や飲料などの在庫確認および発注を行います。
   頻度：必要に応じて

5. 郵便物対応
   郵便物の確認・配布を行います。
   頻度：随時

6. その他アドホック業務
   経営陣からの依頼業務を対応します。
   頻度：必要に応じて