Events Manager

Events Manager

[SUMMARY]

Nationwide TV programs and TV commercials, live videos and music videos of famous artists, distribution of large-scale festivals, PR movies and events of major companies... we are a well-established production company capable of producing videos and events of all genres. We are looking for staff who can utilize their language skills and engage in event-related work for the event management team (10 people) at our client, a major foreign-affiliated IT company. Our goal is to provide a one-stop solution for events of various genres held in the company's event space, and to provide organizers and guests with a world-class experience. The Event Manager (EM) is a central position in the planning and preparation stages of an event. Through meetings, the EM grasps the needs of our customers, compiles the necessary information, documents, and materials, connects them to the service line (each section within the company, such as catering, security, and technical production) and on-site team members, and gives advice and plays a role as a coordinator to create a better event experience.

[RESPONSIBILITIES]

- Multitasking ability to handle multiple events and requests at the same time, schedule management ability to make necessary arrangements and guidance by counting backward from the event date and time.
- Provides consultative ‘one stop shop’ planning support for Event Hosts to ensure exemplary event experience
- Discovery of Event Host objectives and requirements for meeting.
- Review budget and offer suggestions to maximize ROI.
- Organize logistics, decor, entertainment, catering and all other event needs.
- Ability to recommend event enhancements to achieve desired event objectives
- Review of all meeting space to ensure proper space assignment
- Informs Space & Service Coordinator of space need changes and cancellations
- Update group information in internal systems in a timely manner
- Periodically checks event spaces and setups to ensure event services are appropriately delivered - Communicate event needs with Event & Service Specialist and checks in throughout group event on any additional needs
- Create all services communication to be distributed on a timely basis to all service departments
- Conduct post event surveys with Event Host (as outlined in post survey SOP) and communicate comments/compliments/issues to service levels.
-Work closely with all departments to develop and be responsible for event requirements and deliverables, including but not limited to communications, calendars, registration needs, feedback surveys, and wrap up reports
- Coordinate with facilities, arranging and overseeing all event details, such as audio and visual, decor, catering, security, entertainment, premiums/swag, and transportation
- Create in depth event based on strategy but pushes the boundaries of creativity and innovation
- Manage multiple programs/events, across various industry verticals, with creativity, innovation, and strategy, delivering world class creative execution

[REQUIREMENTS]

- Native level English and Business level Japanese (Able to make presentations and negotiate smoothly)
- 5 years or more working experience in the industry
- Experience in event planning, operation, production, marketing, or agency work (event coordinator, event manager, project manager, production desk, producer, director, etc.)
- Experience in using G-suite / Google Workspace (Google Drive, Slides, Docs, Spreadsheet, Meet, Chat, Calendar, Gmail, etc.)